CODE OF CONDUCT FOR CLUB ATHLETES at Hercules Wimbledon AC

Hercules Wimbledon subscribes to the following England Athletics codes of conduct:

1. Code of Conduct for Athletics Clubs

As a responsible Athletics Club we will:

• Adopt national welfare policies and procedures, adhere to the codes of conduct and
respond to any suspected breaches in accordance with the Welfare Procedures
• Appoint a welfare officer, preferably two, one male and one female, and ensure that they
are provided with appropriate training to act as a first point of contact for concerns about
welfare issues
• Ensure that all staff and volunteers operating within the club environment hold the
appropriate qualifications and have undertaken the appropriate checks e.g.
DBS//Disclosure Scotland, licences, qualifications such as massage, sports nutrition etc
• Ensure that coaches, technical officials and club officers attend recommended training in
welfare and safeguarding and protecting children as appropriate.
• Liaise appropriately with parents/persons with parental responsibility, officials, coaches,
sports scientists, national governing bodies and other relevant people/organisations to
ensure that good practice is maintained
• Ensure that information is available at the club and to all club officers, team managers,
coaches and officials regarding contact details for local social services, the police and the
NSPCC
• Ensure that club officers and volunteers always act responsibly and set an example to
others including younger members
• Respect the rights, dignity and worth of every club member and others involved in athletics and treat everyone equally.
• Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the use of prohibited or age-inappropriate substances
• Challenge inappropriate behaviour and language by others
• Place the welfare and safety of the athlete above other considerations including the
development of performance
• Report any suspected misconduct by club officials, coaches, technical officials or other
people involved in athletics to the Club, Regional, National or UKA welfare officer as soon
as possible

2. Code of Conduct for Coaches

 As a responsible athletics Coach you will:
• Respect the rights, dignity and worth of every athlete and others involved in athletics and
treat everyone equally.
• Place the welfare and safety of the athlete above the development of performance
• Be appropriately qualified including obtaining DBS clearance, update your licence and
education as and when required by UKA and adhere to the terms of the coaching licence
• Ensure that activities you direct or guide are appropriate for the age, maturity, experience
and ability of the individual athlete
• At the outset clarify with athletes (and where appropriate, with parents or carers) exactly
what it is that is expected of them and what athletes are entitled to expect from you
• Never try to recruit, either overtly or covertly, athletes who are already receiving coaching.
If approached by an athlete receiving coaching refer immediately to the coach currently
providing coaching support.
• Try to observe a recommended maximum ratio of 1 coach to 12 athletes at a training
session or work in partnership with another coach/coaching assistant.
• Cooperate fully with others involved in the sport such as technical officials, team managers, other coaches, doctors, physiotherapists, sport scientists and representatives of the governing body in the best interests of the athlete
• Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the use of prohibited or age-inappropriate substances
• Encourage and guide athletes to accept responsibility for their own performance and
behaviour
• Develop appropriate working relationships with athletes based on mutual trust and respect,
especially with those athletes under 18 years or vulnerable adults
• Do not exert undue influence to obtain personal benefit or reward
• A coach MUST strictly maintain a clear boundary between friendship and intimacy with
athletes and do not conduct inappropriate relationships with athletes. Relationship with
athletes can cause significant problems for other team members, raising concerns of
favouritism and/or victimisation should the relationship later end.
• In particular, you MUST NOT allow an intimate personal relationship to develop between
yourself and any athlete aged under 18 years. Any violation of this could result in a coach
licence being withdrawn. It may also be a criminal offence to conduct a relationship with an
athlete aged under 16 years. It may also be a violation of your coaching licence to form an
intimate personal relationship with a vulnerable adult coached by you.
• It is strongly recommended that you do not allow intimate relationships to develop
between yourself and athletes coached by you aged over 18 years.

As a responsible coach, when participating in or attending any athletics activities,
including training/coaching sessions and competition events you will:
• Act with dignity and display courtesy and good manners towards others
• Avoid swearing and abusive language and irresponsible behaviour including behaviour that
is dangerous to yourself or others, acts of violence, bullying, harassment and physical and
sexual abuse
• Challenge inappropriate behaviour and language by others
• Be aware that your attitude and behaviour directly affects the behaviour of athletes under
your supervision
• Never engage in any inappropriate or illegal behaviour
• Avoid destructive behaviour and leave athletics venues as you find them
• Not carry or consume alcohol to excess and/or illegal substances.
• Avoid carrying any items that could be dangerous to yourself or others excluding athletics
equipment used in the course of your athletics activity

In addition, coaches should follow these guidelines on best coaching practice, in
particular with young athletes or with vulnerable adults

• Avoid critical language or actions, such as sarcasm which could undermine an athlete’s
self esteem.
• Avoid spending time alone with young athletes unless clearly in the view of others to
protect both yourself and the young athlete. In special circumstances, for example when
coaching elite young athletes, one to one coaching sessions may form part of the required
training schedule. In this circumstance, parental/guardian consent must be sought and
obtained prior to sessions taking place. The coach must inform the parent/guardian of the
venue for training and an emergency contact number should by provided by both the coach
and parent/guardian.
• Avoid taking young athletes alone in your car
• Never invite a young athlete alone into your home
• Never share a bedroom with a child
• Always explain why and ask for consent before touching an athlete
• Ensure that parents/carers know and have given consent before taking a young athlete
away from the usual training venue
• Work in same-sex pairs if supervising changing areas
• Respect the right of young athletes to an independent life outside of athletics
• Report any accidental injury, distress, misunderstanding or misinterpretation to the
parents/carers and club Welfare officer as soon as possible.
• Report any suspected misconduct by other coaches or other people involved in athletics to the Club, Regional, National or UKA welfare officer as soon as possible

3. Code of Conduct for Technical Officials

As a responsible technical official you will:
• Respect the rights, dignity and worth of every athlete and others involved in athletics and
treat everyone equally.
• Place the welfare and safety of the athlete above the development of performance
• Be appropriately qualified including obtaining DBS clearance, update your licence and
education as and when required by UKA and adhere to the terms of the technical officials
licence
• Keep up to date with any changes in the relevant competition rules and seek the advice of
others if necessary
• Ensure that activities you direct or guide are appropriate for the age, maturity, experience
and ability of the individual athlete
• At the outset clarify with athletes (and where appropriate, with parents or carers) exactly
what it is that is expected of them and what athletes are entitled to expect from you
• Cooperate fully with others involved in the sport such as other technical officials,
competition providers/organisers, team managers, coaches, and representatives of the
governing body in the provision of fair and equitable conditions for the conduct of athletics
events under the relevant rules of competition.
• Act in a decisive, objective but friendly manner in your interaction with other officials,
athletes, coaches and spectators and carry out your duties in an efficient and non-abrasive
manner.
• Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the use of prohibited or age-inappropriate substances
• Never smoke whilst officiating or consume alcoholic beverages to a degree that it affects
your ability or competence to undertake your officiating duties.
• Be fully prepared for the officiating task that is assigned to you
• Dress appropriately, to the standard and nature of the competition as outlined by the
relevant officials committee
• Arrive in good time for the competition and report to the official in charge
• Conduct the event in accordance with the rules and with due respect to the welfare of the athlete
• Work in a spirit of cooperation with other officials and do not interfere with their
responsibilities
• Offer guidance and support to less experienced officials whenever appropriate
• Encourage and guide athletes to accept responsibility for their own performance and
behaviour
• Develop appropriate working relationships with athletes based on mutual trust and respect,
especially with those athletes under 18 years or with vulnerable adults
• Do not exert undue influence to obtain personal benefit or reward
• A Technical Official MUST strictly maintain a clear boundary between friendship and
intimacy with athletes and do not conduct inappropriate relationships with athletes.
Relationship with athletes can cause significant problems for other athletes, coaches and
team members, raising concerns of favouritism and/or victimisation should the relationship
later end.
• In particular, you MUST NOT allow an intimate personal relationship to develop between
yourself and any athlete aged under 18 years. Any violation of this could result in a
technical official’s licence being withdrawn. It may also be a criminal offence to conduct a
relationship with an athlete aged under 16 years. It may also be a violation of your
technical officials licence to form an intimate personal relationship with a vulnerable adult
judged/officiated by you
• It is also strongly recommended that you do not allow intimate relationships to develop
between yourself and athletes judged by you aged over 18 years.

As a responsible Technical Official, when participating in or attending any athletics
activities, including training/coaching sessions and competition events you will:
• Act with dignity and display courtesy and good manners towards others
• Avoid swearing and abusive language and irresponsible behaviour including behaviour that
is dangerous to yourself or others, acts of violence, bullying, harassment and physical and
sexual abuse
• Challenge inappropriate behaviour and language by others
• Never engage in any inappropriate or illegal behaviour
• Avoid destructive behaviour and leave athletics venues as you find them
• Not carry or consume alcohol to excess and/or illegal substances.
• Avoid carrying any items that could be dangerous to yourself or others excluding athletics
equipment used in the course of your athletics activity

In addition, technical officials should follow these guidelines on best practice, in
particular with young athletes or vulnerable adults
• Avoid critical language or actions, such as sarcasm which could undermine an athlete’s
self esteem.
• Avoid spending time alone with young athletes unless clearly in the view of others
• Avoid taking young athletes alone in your car
• Never invite a young athlete alone into your home
• Never share a bedroom with a child
• Always explain why and ask for consent before touching an athlete
• Ensure that parents/carers know and have given consent before taking a young athlete
away from the usual training venue
• Work in same-sex pairs if supervising changing areas
• Respect the right of young athletes to an independent life outside of athletics
• Report any accidental injury, distress, misunderstanding or misinterpretation to the
parents/carers and Club/Regional/National or UKA Welfare officer as soon as possible.
• Report any suspected misconduct by other technical officials, coaches or other people
involved in athletics to the Club, Regional, National or UKA welfare officer as soon as
possible

4. Code of Conduct for Athletes

As a responsible athlete you will:
• Respect the rights, dignity and worth of every athlete, coach, technical official and others
involved in athletics and treat everyone equally.
• Uphold the same values of sportsmanship off the field as you do when engaged in athletics
• Cooperate fully with others involved in the sport such as coaches, technical officials, team
managers, doctors, physiotherapists, sport scientists and representatives of the governing
body in the best interests of the yourself and other athletes
• Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the use of prohibited or age-inappropriate substances
• Anticipate and be responsible for your own needs including being organised, having the
appropriate equipment and being on time
• Inform your coach of any other coaching that you are seeking or receiving
• Always thank the coaches and officials who enable you to participate in athletics

As a responsible Athlete, when participating in or attending any athletics activities,
including training/coaching sessions and competition events you will:
• Act with dignity and display courtesy and good manners towards others
• Avoid swearing and abusive language and irresponsible behaviour including behaviour that
is dangerous to yourself or others, acts of violence, bullying, harassment and physical and
sexual abuse
• Challenge inappropriate behaviour and language by others
• Never engage in any inappropriate or illegal behaviour
• Avoid destructive behaviour and leave athletics venues as you find them
• Not carry or consume alcohol to excess and/or illegal substances.
• Avoid carrying any items that could be dangerous to yourself or others excluding athletics
equipment used in the course of your athletics activity

In addition, athletes, especially young athletes and vulnerable adults, should follow
these guidelines on safe participation in athletics
• Notify a responsible adult if you have to go somewhere (why, where and when you will
return)
• Do not respond if someone seeks private information unrelated to athletics such as
personal information, home life information
• Strictly maintain boundaries between friendship and intimacy with a coach or technical
official
• Never accept lifts in cars or invitations into homes on your own without the prior knowledge and consent of your parent/carer
• Use safe transport or travel arrangements
• Report any accidental injury, distress, misunderstanding or misinterpretation to your
parents/carers and club Welfare officer as soon as possible.
• Report any suspected misconduct by coaches or other people involved in athletics to the
club welfare officer as soon as possible

5. Code of Conduct for parents/people with parental responsibility

As a responsible parent/person with parental responsibility or other supporter you will
• Respect the rights, dignity and worth of every athlete, coach, technical official and others
involved in athletics and treat everyone equally
• Cooperate fully with others involved in the sport such as coaches, technical officials, team
managers, doctors, physiotherapists, sport scientists and representatives of the governing
body in the best interests of the athlete
• Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the use of prohibited or age-inappropriate substances
• Never place undue pressure on children to perform, participate or compete
• Check out the qualifications and licences of people who are coaching or managing your
child or offering a service connected to athletics such as physiotherapy, massage or
nutritional advice.
• Take an active interest in your child’s participation
• Attend training or competitions when ever possible
• Know exactly where your child will be and who they will be with at all times
• Never make assumptions about your child’s safety
• Ensure that your child does not take any unnecessary valuable items to training or
competition
• Inform your child’s coach or team manager of any illness or disability that needs to be
taken into consideration for athletic performance
• Provide any necessary medication that your child needs for the duration of trips
• Assume responsibility for safe transportation to and from training and competition
• Return any necessary written consent forms to the club/team manager or appropriate
person, including next of kin details, health and medical requirements before your child
goes to any away events or trips
• Report any concerns you have about your child’s or any other child’s welfare to the Club
Welfare Officer, Regional, National or UKA Welfare Officers. (This does not affect your
right to contact your local social services or the police if you feel it is necessary)

As a responsible parent/person with parental responsibility or other supporters for a
young athlete, when participating in or attending any athletics activities, including
training/coaching sessions and competition events you will:
• Act with dignity and display courtesy and good manners towards others
• Avoid swearing and abusive language and irresponsible behaviour including behaviour that
is dangerous to yourself or others, acts of violence, bullying, harassment and physical and
sexual abuse
• Challenge inappropriate behaviour and language by others
• Be aware that your attitude and behaviour directly affects the behaviour of your child and
other young athletes
• Avoid destructive behaviour and leave athletics venues as you find them
• Never engage in any inappropriate or illegal behaviour
• Not carry or consume alcohol to excess and/or illegal substances.
• Not carry any items that can be dangerous to yourself or to others excluding athletics
equipment used in the course of your child’s athletics activity

6. Code of Conduct for Team Managers

As a responsible Team Manager you will:
• Respect the rights, dignity and worth of every athlete, coach, technical official and others
involved in athletics and treat everyone equally
• Cooperate fully with others involved in the sport such as coaches, technical officials, team
managers, doctors, physiotherapists, sport scientists and representatives of the governing
body in the best interests of the athlete
• Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the use of prohibited or age-inappropriate substances
• Act with dignity and display courtesy and good manners towards others
• Avoid swearing and abusive language and irresponsible behaviour including behaviour that
is dangerous to yourself or others, acts of violence, bullying, harassment and physical and
sexual abuse
• Challenge inappropriate behaviour and language by others
• Avoid destructive behaviour and leave athletics venues as you find them
• Never engage in any inappropriate or illegal behaviour
• Not carry or consume alcohol to excess and/or illegal substances.
• Not carry any items that can be dangerous to yourself or to others excluding athletics
equipment used in the course of the athletics activity

In addition, Team Managers should follow these guidelines on best practice, in
particular with young athletes and vulnerable adults
• Take reasonable care in all circumstances of any athlete under 18 years who is at an event without a parent or person with parental responsibility
• Provide the appropriate ratio of staff for the age and ability for athletes travelling away from home. The recommended ratio is one adult to ten children
• Provide staff of the same sex to undertake chaperoning duties
• Check that all volunteers have been through the appropriate recruitment and selection
checks and have attended the appropriate training e.g. DBS and self declaration,
safeguarding awareness training
• Notify all parents/people with parental responsibility/carers of athletes under 18 years of
the times and venues of any competitions and the appropriate contact telephone numbers
• Ensure that written consent has been obtained form all persons with parental responsibility
for athletes under 18 years prior to the competition
• Liaise with the parents/person with parental responsibility of an athlete under 18 years if
the athlete becomes involved in an accident or serious breach of health and safety or
discipline whilst under your care
• Comply with welfare policies and procedures and any local authority or school procedures
or any other policies and procedures that might apply to a particular venue, group of
athletes, or competition.
• Report any suspected misconduct by coaches, technical officials or other people involved
in athletics to the Club, Regional, National or UKA welfare officer as soon as possible

 

 

CM


 


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